Hire Non-IT Talent · Executive Assistants
Hire Executive Assistants in India
Executive assistants, office managers and personal assistants to CXOs, screened for calendar, inbox and travel management, clear communication and discretion, for contract, contract-to-hire or permanent roles.
- EAs, office managers & CXO assistants
- Contract · C2H · Permanent
- Across India or remote
Executive Assistant Staffing
Assistants Who Give Leaders Their Time Back
A good executive assistant is close to invisible. Meetings happen with the right papers in the room, travel works, follow-ups do not slip and confidential matters stay confidential. When the fit is wrong, the leader ends up managing the assistant. Zilo AI helps founders, HR teams and chiefs of staff across India hire executive assistants, office managers and personal assistants to CXOs who can run a calendar and an office without being told twice.
We offer contract executive assistant staffing in India for leave cover, a new leader settling in or a busy period, contract-to-hire when you want to see the working relationship before you commit, and permanent hiring for the assistant who will sit beside a leader for years. You tell us how the leader works and what the office needs, and we screen for that.
Discretion Comes First
Assistants see board papers, salaries and personal matters. We screen for judgement with confidential information as carefully as for skills.
Calendar, Inbox and Travel
Candidates are checked on the daily mechanics: priority scheduling, inbox triage, travel and visa planning, and meeting preparation and minutes.
Contract Staffing for Cover
Bring in an experienced assistant on contract for leave cover or a transition, then convert them if the fit is right.
Office Management Too
Office managers and admin assistants who run vendors, budgets, supplies, expense claims and day-to-day office operations.
Roles We Fill
Executive Support Roles We Fill
From a personal assistant to a founder to an office manager who keeps a whole floor running, each candidate is screened against the leader, the team and the tools they will support.
Executive Assistant / Office Manager
Manages a leader’s calendar, inbox, travel and meeting preparation, tracks follow-ups and board or investor materials and, as office manager, runs vendors, budgets, supplies and day-to-day office operations.
Personal Assistant to CXO
Works one-on-one with a CEO, founder or CXO, handling scheduling, confidential correspondence, travel, personal and family logistics where needed, and stakeholder coordination with complete discretion.
Administrative Assistant
Supports a team or department with document preparation, data entry, filing, purchase requests, expense claims, meeting logistics and reports in Excel or Google Sheets, keeping routine work accurate and on time.
For Recruiters & Hiring Managers
How to Hire an Executive Assistant Who Fits
Executive assistant hiring goes wrong when the job description is a generic list of duties and the interview is a chat about Excel. The real questions are how this leader works, what they want taken off their plate and how much judgement they will hand over. Use this checklist to write the executive assistant job description and screen for it, whether you hire with Zilo AI or on your own.
Writing the job post? Start from our Executive Assistant Job Description, a template you can copy and edit.
Interview questions worth asking
- Two senior people want the same slot in your leader's calendar. How do you decide, and what do you tell each of them?
- Walk me through how you would plan an international trip, from visa to the return flight.
- Tell me about a time you handled something confidential. What did you do and not do?
- How do you keep track of follow-ups from a meeting you were not in?
- Which tools do you use to manage an inbox, and how do you decide what reaches the leader?
- Describe a week where everything changed at the last minute. How did you rebuild the schedule?
Start With the Leader
Write down how the leader works: their hours, how they like to be briefed, how much of the inbox they want handled and whether personal or family logistics are part of the job. That brief matters more than the duty list.
Write an Honest Job Description
A strong executive assistant job description names who the role supports, the main duties such as calendar, inbox, travel, meetings and office operations, the tools in use and the level of authority. Leave out anything the role will not really do.
Separate EA, PA and Admin Roles
An executive assistant supports a leader's work, a personal assistant to a CXO may also handle personal matters, and an administrative assistant supports a team. Mixing them in one role tends to disappoint everyone.
Use a Practical Exercise
Give candidates a messy week of meeting requests or a short travel brief and ask them to sort it. You will learn more about judgement and written communication than from a standard interview.
Choose the Engagement Model
Use contract staffing for leave cover or a short transition, contract-to-hire when the working relationship matters as much as the skills, and permanent hiring for a long-term partner to a leader.
Set Confidentiality Terms Early
Decide what the assistant will have access to, from email and documents to finance approvals, and put confidentiality expectations in writing before day one.
Engagement Models
Flexible Ways to Hire
Permanent, contract or volume hiring: choose the model that matches your growth plans.
Permanent Recruitment
End-to-end search for full-time hires: sourcing, screening, interview coordination and offer support.
Best forLong-term, core roles
Contract Staffing
Skilled professionals for projects, seasonal peaks or leave cover, without adding permanent headcount.
Best forShort-term & seasonal needs
Contract-to-Hire
Evaluate a professional on the job before converting them to a permanent employee.
Best forReducing hiring risk
Volume Hiring
Hire multiple roles at once for new teams, branches or launches, with consistent screening at scale.
Best forExpansions & new locations
How It Works
Hire in Four Simple Steps
A transparent process that keeps you in control and gets the right people in the right seats.
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1
Request
Share the role, responsibilities, experience, location and budget, and we align on what great looks like.
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2
Shortlist
We source and screen candidates for skills, experience and culture fit, and share a focused shortlist.
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3
Interview
You meet the best-fit candidates while we manage scheduling, feedback and follow-ups.
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4
Hire
We support the offer and onboarding so your new team member can contribute from day one.
Why Zilo AI
Why Companies Choose Zilo AI for Non-IT Hiring
Job boards bring volume; what you need is fit. We handle sourcing, screening and interview coordination, and put forward only candidates whose skills, experience and values match your brief.
- Screening for skills, experience and culture fit on every role
- Role-specific checks, from GST workings to CRM and helpdesk skills
- Seven business functions covered by one recruitment partner
- Permanent, contract, contract-to-hire and volume hiring
- Hiring in metros, tier-2 cities, plants, stores and remote roles
- Business and IT talent through the same partner
Industries We Serve
- Manufacturing
- BFSI & Fintech
- Retail & E-commerce
- SaaS & Technology
- Healthcare & Pharma
- Logistics & Supply Chain
- FMCG & Food
- Real Estate & Construction
- Startups & Scale-ups
FAQs
Hiring Executive Assistants: Common Questions
Have a question we have not answered? Talk to our team and we will get back to you quickly.
Talk to Our Team
- +91 77604 02792
- connect@ziloservices.com
- Mon to Fri: 8am to 10pm
- Hebbal Kempapura, Bangalore
Which executive support roles can Zilo AI help us hire?
We hire executive assistants and office managers, personal assistants to CXOs and administrative assistants, along with front office executives and facilities or admin executives within the same executive and administrative support function.
Do you offer contract executive assistant staffing?
Yes. You can hire executive assistants on contract for leave cover, a transition or a busy period, on contract-to-hire if you want to see the working relationship before making an offer, or as permanent employees.
What should an executive assistant job description include?
Name the leader or team the role supports, the core duties such as calendar and inbox management, travel planning, meeting preparation and minutes, follow-ups and office operations, the tools in use such as Google Workspace or Microsoft 365, and the level of confidentiality and decision-making the role carries.
How do you screen executive assistants?
Candidates are screened for calendar, inbox and travel management, Google Workspace or Microsoft 365 skills, polished communication and, above all, discretion with confidential information, as well as culture fit with the leader and team.
What is the difference between an executive assistant and a personal assistant to a CXO?
An executive assistant manages a leader's working life, such as calendar, inbox, travel, meetings and follow-ups, and may also run the office. A personal assistant to a CXO works one-on-one with a CEO or founder and may also handle personal and family logistics where needed.
Can you hire for on-site and remote roles?
Yes. We hire executive assistants and office managers across India, in metros and tier-2 cities, as well as for remote roles where the leader works that way.
Ready to Hire an Executive Assistant?
Tell us about the leader, the office and the way they work, and get a shortlist of screened executive assistants and office managers who fit.